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Wednesday, Dec. 14, 2022
News for the staff and faculty of The University of Texas at Dallas
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Apply for Discounted 2023 DART Pass
UT Dallas Parking & Transportation Services and Dallas Area Rapid Transit (DART) are partnering to provide affordable access to public transportation for UT Dallas faculty and staff members who wish to purchase an annual DART pass.
A Local pass is available at the discounted rate of $360, and the Regional pass at the discounted rate of $1,080 for the 2023 calendar year. The discounted price for employee DART passes will be available until Friday, Feb. 10. See the full rate schedule on the Passes for Faculty and Staff page.
To purchase an annual pass, log in and complete the 2023 Faculty & Staff DART Pass Application.
For more information, see the DART pass email.
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Year-End Giving to UT Dallas
The Office of Development and Alumni Relations will accept a number of gifts made to the University for 2022 income tax purposes. During the campus closure (Dec. 23-Jan. 2), call the department’s main phone number at 972-883-2295 for information regarding on-call personnel.
Please see the instructions below to learn about proper handling for year-end gifts made by various payment types.
Check
In order to process contributions made via checks in 2022, the office must be able to provide proof that the gift was postmarked by Dec. 31. For any checks received through the month of January, please make sure that the mailing envelopes are attached to the checks before delivering to the development office. According to IRS rules, the postmark is the deciding factor and must be dated by Dec. 31, regardless of what date is listed on the check.
Credit Card
Credit card gifts are counted in the tax year charged to the donor account. For gifts via credit card, please direct individuals to give online. Gifts made online by Dec. 31, will be processed automatically before midnight and thereby count as 2022 gifts.
Wire Transfer or EFT/ACH
Gifts via wire transfer or EFT/ACH are counted in the tax year they are credited to the UT Dallas account. Email gifts@utdallas.edu for instructions.
Stock Transfer
All stock transactions benefiting UT Dallas are handled through the UT System Office of External Relations. Please have the donor or their broker/financial advisor reach out to UT System at stock@utsystem.edu or 512-579-5142.
Please advise any donor wishing to make a stock gift to connect with a UT System representative as soon as possible. Requests made after Dec. 9, may not be processed until after the new year.
IRA Charitable Rollovers/Qualified Charitable Distributions
Donors should check with the plan administrators to determine the necessary time to make a direct distribution to UT Dallas.
Complex Assets (Real Property, Partnership Assets, Etc.)
These types of gifts require due diligence and official acceptance by UT System. Please contact the office as soon as possible to determine if UT Dallas can accept the contribution by year-end. For more information, please call 972-883-2295.
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Inclement Weather Policy and Procedures
With the winter season here, The University of Texas at Dallas community is asked to make note of the best ways to stay informed if inclement weather or other events require changes to campus schedules. UT Dallas is open for normal business operations and instructional activities unless indicated otherwise on the UTD homepage. Employees and students are expected to exercise judgment regarding their ability to travel safely to campus when inclement weather is in the area. They are not expected to place travel for work or class attendance above considerations for individual health and safety.
See the Inclement Weather Policy and Procedures.
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Staff Council To Host In-Person Meeting on Dec. 14
Staff Council will discuss council and University initiatives at its next meeting, 8:30-11 a.m., Wednesday, Dec. 14, in the Galaxy Rooms (SU 2.602). There will not be a virtual option. General meetings are the second Wednesday of each month and open to staff, faculty and students.
For meeting agendas, minutes and more information, visit the Staff Council meetings page.
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Attend IT Forum on Dec. 15
Join the Office of Information Technology at the next IT Forum at 9 a.m., Thursday, Dec. 15, on Microsoft Teams. Closed captioning and a moderated Q&A will be available.
OIT will share presentations on core campus tech, such as infrastructure, text messaging capabilities, and various tracking and control features. Hear recaps on recent OIT events such as the IT Summit and SuperComputing22.
Join the IT Forum and share with anyone who would benefit from hearing the latest campus tech updates.
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Dallas-Fort Worth Labor Market Update
Despite continued uncertainty in the labor market amidst layoffs heading into the third quarter, the job numbers point toward continued growth with 49,800 new jobs added in October. The information sector saw the only decrease in jobs from the previous month while all other industries saw relative growth. Electrical engineers took the title of one of the fastest growing occupations for October, with companies like Lockheed Martin and Raytheon driving up the number of postings for these occupations. To learn more about these trends, read the latest edition of the DFW Labor Market Update (pdf).
For more information on how UT Dallas and our local economy affect each other, please contact the F&ED Economic Development team. You also can subscribe to biweekly updates with the latest analysis and news from the Economic Development team.
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Control Anxiety, Manage Stress During the Holidays
The holidays are a joyful time. They also can be stressful and increase anxiety. Grounding techniques — practices that help distract from fears and unwanted memories — offer a way to control anxiety or feeling overwhelmed. Deer Oaks EAP is here to support you 24/7/365.
The top headlines in this month’s EAP Newsletter (pdf) are:
- Stress Buster: Managing and Taking Control of Your Life — Manage your stress in a healthier way and learn some strategies to take control of your life. Available on-demand starting Wednesday, Dec. 21.
- Holiday Safety for Pets.
- Grounding Techniques To Help Control Anxiety.
- Fighting Stress? Ask the Coach.
Visit Deer Oaks EAP and enter utdallas for the username and password to access the online seminar.
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2023 Live Healthy Campaign: Coming in January
New year, new challenge. It’s Time Texas Community Challenge is a free, eight-week competition that unites Texans across the state to build a healthier Texas.
- Challenge dates: Jan. 9 through March 5
- Participate as an individual and earn points for your community and workplace.
- Select UT Dallas under employer/organization sub-challenge.
- Earn rewards and win prizes for daily healthy habits.
- You can register on the website or via the app (download at Google Play or the App Store) and log healthy habits.
Everyday choices shape our health and our future. The challenge encourages participants to pursue simple, daily healthy habits. Join us to make Texas a healthier place.
For more information, visit the It’s Time Texas website.
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Office of Research and Innovation Event
NIH DMS Policy Webinar, 3-3:30 p.m., Thursday, Dec. 15 — Beginning Jan. 25, the National Institutes of Health (NIH) Data Management and Sharing policy will go into effect. This policy promotes data management practices and expectations for appropriately sharing scientific data produced while performing NIH-funded research. Join this webinar to learn more. For more information, email Tiffany Willoughby.
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Reminders
Sign Up To Receive Your W-2 Electronically
The UTD Payroll office will be issuing W-2s by Tuesday, Jan. 31, to current and former employees who had wages in calendar year 2022. If you would like to receive your W-2 electronically instead of having to wait for it to be printed and mailed, please follow the steps below before Sunday, Jan. 15. Your election remains in effect for all future calendar years, it does not need to be renewed each year.
- Log into Galaxy > Gemini
- Click “NavBar: Navigator” in the upper right corner, under Main Menu select “Gemini HCM”
- Under “Self Service,” select “Payroll and Compensation”
- Select “W-2/W-2c Consent”
- Check the box that says “Check here to indicate your consent to receive electronic W-2 and W-2c forms”
- Click “Submit”
You will receive a confirmation email at your UTD email address when the change is made.
Benefits of the electronic W-2 include earlier receipt of the form and the ability to access and reprint the form at your convenience. If you will be accessing your W-2 from an off-campus computer, you will be required to sign up for NetID Plus. Former employees can still access Galaxy for up to three years from their last day of work to access paystubs and W-2 forms.
Please contact payroll@utdallas.edu with any questions.
IRS Retirement Plan Limit for 2023
The IRS has announced retirement plan limit increases for 2023, which are the largest increases in the past decade.
IRS Retirement Limits for 2023:
- Maximum (415) annual contribution: $66,000
- 403(b) maximum contribution: $22,500
- 457(b) maximum contribution: $22,500
- Age 50 catchup for 403(b) and 457(b), not included in 415 annual maximum: $7,500
- Maximum contribution plus age 50 catchup for 403(b) and 457(b) separately: $30,000
- Maximum optional retirement program (calendar year) and Teacher Retirement System: $330,000
Employees may enroll in or change their contributions into the voluntary retirement programs (UT SAVER TSA or UT SAVER DCP) via the UT Retirement Manager. Changes must be made by the 10th of the current month for the following month’s payroll check deduction.
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